Finance and Payroll Administrator
Job Title: Part-Time Finance and Payroll Administrator
Location: New Hope Lutheran Church/New Hope Christian School
Hours: 20 hours per week
Schedule: Flexible within business hours (as agreed upon)
Position Overview
NHLC/NHCS is seeking a detail-oriented and reliable Finance and Payroll Administrator to manage the day-to-day financial operations of our church and school. This is a part-time role (approximately 20 hours/week) ideal for someone with strong accounting experience, proficiency in QuickBooks, and a heart for working within a mission-focused organization.
Key Responsibilities
- Bank Reconciliation: Perform accurate monthly reconciliations of all bank accounts.
- Deposits: Make weekly deposits at CoVantage Credit Union.
- Invoicing: Send monthly invoices for school/daycare services
- Payroll Processing: Run payroll on schedule; manage all distributions including tax withholdings.
- Quarterly & Annual Filings: Process quarterly 941 forms, year-end W-2s, and giving/donation statements.
- Accounting & Reporting:
- Manage QuickBooks Class-Code accounts to differentiate church vs. school income and expenses.
- Prepare financial reports for the Board and CoVantage.
- Budget Support: Assist in preparation and tracking of annual budgets.
Qualifications
- 3+ years of accounting or bookkeeping experience, preferably in a nonprofit or church/school environment.
- Proficient in QuickBooks (Desktop or Online).
- Experience with payroll systems and tax filings.
- Strong organizational and time management skills.
- Trustworthy, discreet, and able to maintain confidentiality.
- Excellent communication skills and attention to detail.
Preferred Qualifications
- Prior experience working with faith-based or educational organizations.
- Familiarity with donation tracking and nonprofit financial statements.